To subtract 2 columns row-by-row, write a minus formula for the topmost cell, and then drag the fill handle or double-click the plus sign to copy the formula to the entire column. So far, I have been trying: 1) Various inputs for: Value Field Settings on column P where I want the data. let' say you are including in your pivot table column M from the two database, then take one data base and for example column P enter this formula =M2*-1. then copyformula down, this column will be negative now, in column P of the other database enter =M2 There is a subtle "feature" of pivot tables: you can't do calculation on counts. Hi, I was trying to do a subtraction on a pivot table. However, with a workaround adding a calculated field, it is possible to sort two columns in a pivot table. While a count looks like it is a number, the pivot table can't handle it. I want to report data which shows the difference between the two - i.e. Normally, it is not possible to sort a pivot table based on two columns. I need to figure out how to subtract one from the other to give me the total number of vacancies, per class. Pulling both into a single pivot table doesn't work because the data all sorts based on the start date - the finish data does not use the "finish date" like the individual pivot table. I went to the field Any suggestion? This pivot table shows coffee product sales by month for the imaginary business […] thank you so much in advance Hi, I have a pivot table and would like to subtract one value ( losses ) from ( profits ). Excel pivot tables provide a feature called Custom Calculations. Pivot tables work on a record-by-record basis and asking it to subtract one string from another or a number … As an example, let's subtract numbers in column C from the numbers in column B, beginning with row 2: =B2-C2 Type a name for the field, and create a formula. Sort Two columns in Pivot Table. 706695 It turns out to be harder than I thought. If the columns are different fields, you can create a calculated field to subtract one from the other. In short, I have a multi column pivot table calculating student throughput for classes we teach throughout the FY. Kindly advise some help on this query. On the pivot table toolbar, choose PivotTableFormulasCalculated Field. By using Custom Calculations, for example, you can calculate the difference between two pivot table cells, percentages, and percentage differences. Step 5: From the “Analyze tab,” choose the option of “Fields, Items & Sets” and select the “Calculated fields” of the Pivot Table. I can't just find the way. Within the pivot I have an allocation column (number of seats) and a fill column (number of students). To start, I replicated your dataset and set it up as a table: Then I made multiple Pivot Tables, filling the Columns and Values Pivot Table Fields with one Category of each of your categories. This will produce a Pivot Table with 3 rows. Thanks How to subtract columns in Excel. chanceygardener wrote: The two columns are totaled and I want the difference. STEP 1: Insert a Pivot able by clicking on your data and going to Insert > Pivot Table > New Worksheet or Existing Worksheet STEP 2: In the ROWS you have to put the Months field, in the COLUMNS the Years field and in the VALUES area the Sales field twice, I explain why below: STEP 3: Now click on the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings The first row will read Column Labels with a filter dropdown. 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